1. What is an online lease report?
2. What does it tell me?
3. Where does LIS source lease information?
4. Is data accuracy guaranteed?
5. How are leases registered?
6. Are there any leases that are not registered?
7. How are current rents calculated?
8. How are CPI rent reviews calculated?
9. How are market rent reviews calculated?
10. Why can’t I find the lessee trading name?
11. Can I get lease data for other centres and strips?
12. Can I buy a copy of the lease?
13. Why can’t I print a report?
14. How do I export data to Excel?

1. What is an online lease report?

It’s a report that provides invaluable information on existing retail leases throughout NSW. Accessed from your desktop, reports can be sorted by a number of criteria, such as by centre, landlord, lessee trading name, size, lease expiry date or rent/m2. Reports can be printed directly from our site or downloaded to an Excel file for further analysis.

2. What does it tell me?

• Term of Lease
• Base Rent
• Annual rent reviews
• Shop size
• Rate per m2
• Rental rate estimate
• Incentives/fit out (if they are incorporated in the lease agreement)
• Marketing Levy
• Outgoings structure
• Bank guarantee
• Shop usage
• Notes pertaining to changes in the lease.

3. Where does LIS source lease information?

LIS reports are generated using leases purchased directly from the equivalent land titles offices in each state.

Each quarter LIS compiles a list of leases that have been registered for each centre, in that period. Copies of the leases are then purchased and key information entered into the LIS database. The complete database is then available to both the subscription and individual report users to interrogate.

4. Is data accuracy guaranteed?

The data is checked by a qualified valuer and land economist who have several years experience in reading and negotiating commercial leases. However LIS does not guarantee the accuracy of any information included in the service and no liability for negligence will be accepted for any errors, however caused.

5. How are leases registered?

Whilst there are different regulations in relation to registration of leases in each state, in NSW the time between signing the lease and registering the document at the Land Titles Office is commonly between 6-9months. LIS can only access the leases once they have been registered.

6. Are there any leases that are not registered?

Only leases three years and over are required to be registered. In certain circumstances, Landlords choose to withhold registering leases for which they pay a fine. LIS is powerless to obtain this data in such circumstances.

8. How are current rents calculated?

The calculation of current rent is one of the key features of the LIS database. Within the database we are able to update the original base rent to reflect the current rent as at and when the rental reviews occur. In estimating the current rent LIS uses the concept of FACE RENT as advanced by the Australian Retailers Association. We are aware that a number of lessees and lessors enter into deeds which provide details of incentives, whether rent free or contributions to fitout. This information is usually not publicly available and therefore we are unable to provide this level of detail.

8.How are CPI rent reviews calculated?

Where leases have annual rental increases by CPI, the current rent calculation is based on the Australian Bureau of Statistics CPI tables. The ABS “All Groups Quarterly CPI Table by Capital City” table is utilised.

9. How are market rent reviews calculated?

Lis is not privy to the market review details, as this is not published. Where rent reviews are market based, LIS has used assumed CPI rental increases. We are working on a centre specific market review calculation.

10. Why can’t I find the lessee trading name?

In many cases the lease is registered under a company name which is different from the trading name of the tenancy. Where the trading name is also included in the detail of the lease we have provided the trading name in the reports. Where there is no trading name indicated we have used the lessee name in which the lease has been registered. Therefore, it may be prudent to search by shop number if a particular lessee name you are searching is not appearing.

11. Can I get lease data for other centres and strips?

Yes, LIS can acquire data anywhere in Australia, please contact us for a price quotation.

12. Can I buy a copy of the lease?

Yes, you can purchase a copy of a lease by clicking “BUY” next to the associated lease record you are viewing. The price of the lease will vary according to which State in Australia the lease is registered. Once you have ordered the lease we will contact you with a quote.

13. Why can’t I print a report?

Printing from the web is specific to the individual settings on each computer. Generally, if you set the print settings to A4 landscape, each report should print.

14. How do I export data to Excel?

Exporting the data from each report into Excel is specific to each individual web browser. However, this functionality should generally occur by right clicking on the report and choosing “Export to Microsoft Excel”.